Traditionally we'll have to turn a PDF into a Word document before we can edit it, which costs us much inconvenience. What if you can directly do the editing on a PDF file?
Today we'll show you 21 awesome tips and tricks for PDF Editing, without converting PDF to Word at first. You'll learn how to quickly edit PDF pages, texts, and images, how to insert images, links, charts, comments, watermarks, etc. Most importantly, all the editing tips we demonstrate here are free.
1. Add, Delete, and Reorder PDF Pages
Tool: iLovePDF Organizer
Select a PDF file to upload to the server. On the operation interface, all PDF pages will be displayed as a preview thumbnail.
*Add pages: Click the plus sign button on the upper right to add more PDF pages.
*Delete pages: There's a cross sign button on top of each preview thumbnail, click on it to delete a page.
*Reorder pages: Drag the page you to reorder and put it to the right place.
2. Add TEXT to PDF
Tool: Sejda PDF Editor
Click on the "Text" tab of the toolbar, a text typing area will be added on the page. Type your text on the editing box, you can use the text editing tool on top to customized your words. To re-position the text box, put your mouse on it and move to anywhere you like. When you finish, click the "Apply changes" button at the bottom.
3. Edit Text on PDF
Tool: Sejda PDF Editor
This tool only fits for minor changes in the text. On the top toolbar, select the "Text" tool. Put your mouse on any line of texts you want to edit. When a blue dotted box appears around that line, you can start editing the text. Remember to click "Apply changes" to save your changes.
4. Insert A Paragraph to PDF
Tool: Google Docs
Open your PDF with Google Docs, put your mouse between the 2 paragraphs you want to insert texts. Press the "Enter" button on the keyboard, and types any texts to edit your new paragraph.
5. Insert Image to A PDF
Tools: Google Docs
Put your mouse on a blank space that you would like to insert a picture. On the top toolbar, click the "Insert" tab, choose "Image" on the drop-down list, then select a resource of your image. It can be from your computer, online drive, or an image URL that you copy from a website.
6. Edit Image on PDF
Tool: Google Docs
Using Google Docs you can accomplish these image editing on a PDF:
*Crop images and readjust image size.
*Set image position. Click on the image and the position setting box will show up at the bottom.
*Set image options. Click on an image, then choose "Image Options" on the editing menu. On the "Image Options" box, you can recolor the picture and adjust its transparency, brightness, and contrast.
*Replace the chosen image. Click on any photo you want to replace, and select "Replace Image" on the editing toolbar.
7. Insert forms to PDF
Tool: Google Docs
Go to the top toolbar, click "Insert" and choose "Table". Select the number of rows and columns of your table. You can also insert or delete them on the table you create.
8. Insert A Chart to PDF
Tools: Google Docs
There are 4 chart models that Google Docs offers to add on a PDF, which is a bar, column, line, and pie. To add a chart, click "Insert", choose "Chart", and choose a chart model.
When a chart is inserted, click “Edit in Sheets” to open a new Excel editing window to edit detail data.
9. Insert Links on PDF
Tools: Google Docs
Choose the texts you want to insert a link in with your mouse, and select "Link" on the drop-down "Insert" menu. Put the link address on the typing box and click "Apply". Or you can insert links on a blank space.
10. Strike Out Texts on PDF
Tools: Sejda PDF Editor
"Strikeout" means to cross out some unnecessary texts, as a remark for correcting advice. It's normally used by teachers or superiors to check and approve the paperwork.
On Sejda PDF Editor, choose "Annotate" on the toolbar. Click on a "Strikeout" color, and strike on any text.
11. Highlight Texts on PDF
Tools: Sejda PDF Editor
We can emphasize some important texts by highlighting them. On the toolbar of the editor, click "Annotate" and choose a highlight color. Then click on the texts that need to be highlighted with the mouse.
12. Underline Texts on PDF
Tools: Sejda PDF Editor
Another way to highlight some important messages is to underline them. Go to the toolbar and click "Annotate" and choose a color for underlining. Now select the texts needed to be underlined using your mouse.
13. Draw On Your PDF
Tools: Sejda PDF Editor
We can draw in different colors on the PDF document with Sejda PDF Editor. This is another interesting way to do some remarks on paperwork or an article. You won't change any format or text of the original PDF file yet express your opinion vividly.
Go to "Annotate", select a color, then start drawing on anywhere of the PDF.
14. Add a Signature to PDF
Tools: EasePDF eSign Tool
With EasePDF eSign Tool, you can create a signature in 2 ways. Firstly, click "Add a signature" on the toolbar, choose "Create a signature" from the pop-up box.
A signature creating window will show up. You can choose to draw a signature with your mouse or to add a signature image from your computer.
15. Add Shapes in PDF
Tools: Sejda PDF Editor
Sometimes we need to add shapes to highlight some texts, Sejda can help us. Click "Shapes" and choose ellipse or rectangle to add.
16. Whiteout on PDF
Tool: Sejda PDF Editor
"Whiteout" is a tool that can make some texts covered by a white blank. Choose "Whiteout" on the toolbar, and drag your mouse across the texts you want to hide.
17. Find & Replace Words on PDF
Tool: Google Docs
This is an awesome function of Google Docs, which allows you to find certain words and replace them with other words. For example, when we repeatedly wrote the same word in wrong terms, it’ll take a lot of time If we correct these wrong words one by one. But with this "Find & Replace" tool, we can correct them at one time.
Step 1. Got to "Edit" on the top menu, select "Find & Replace".
Step 2. On the newly open window, type the word needed to be replaced on the "Find" box, the server will automatically search for this word from the whole document. Type the word you want to replace with on the second row "Replace with". Then choose "Replace" to replace the word currently highlighted in the text. Or choose "Replace all" to replace every word that matches.
18. Add Watermark to PDF
Tool: iLovePDF
What is the best way to protect a PDF document that contains exclusive content? Adding a watermark to the PDF is a more useful solution than password protection. Because watermark is a way of ownership declaration.
iLovePDF watermark tool allows you to add watermark with text or image. You can choose either way on the "Watermark Options" window.
*Text Watermark: Click "Place Text" and enter your text on the "TEXT" box and set the text format below.
*Image Watermark: Choose "Place image" and click "ADD IMAGE" to upload a picture.
*Watermark Position: Click on the Sudoku to select a position of your watermark on the PDF page. When you tick on the "Mosaic" tab, you choose to place the watermark on all 9 blocks.
*Transparency: You can choose transparency of the watermark from 25%, 50%, 75% or no transparency.
*Rotation: Select a degree to rotate your watermark.
*Pages: You can choose to add watermark to all pages or certain pages you select.
*Layer: In this section, you can choose if the watermark is placed over or below the PDF content.
19. Add Page Number to PDF
Tool: Google Docs
On Google Docs toolbar, click "Insert" and select "Header & page number". Choose "Page number" on the next list. Choose a position for your page numbers.
20. Add Comments to PDF
Tool: Google Docs
Choose the section you want to comment, and click "Comment" on the "Insert" column. Type your words on the typing box and click "Comment". You can add more than one comment to a PDF.
21. Add Table of Content to PDF
Tool: Google Docs
A PDF that contains many pages could be difficult to read. Adding a table of content to show the abstracts will make it much easier for readers.
Click "Table of contents" on the "Insert" section. There are 2 types of tables. You can choose a table "with page numbers" which shows you which page the content starts with, or choose a table "with blue links" which allows you to go directly to the content by clicking the links.
Above are 21 easy tips for PDF editing we gathered for you. For advanced editing, we recommend using professional PDF editors like Adobe Acrobat, PDFelement, EasePDF Editor, etc. Please let us know if you have more tricks or tips for PDF editing by writing a comment.
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